Exporting Vehicles to Canada

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By: Autumn Banks

canadian carAre you exporting a used self-propelled vehicle to Canada? Did you know that you are now required to file export information on your vehicle to the Automated Export System (AES)?

Do you need help understanding this new requirement? Well, we are here to HELP!

Wait! I thought most shipments to Canada were exempt from filing?

It all started March 14, 2013, when we published a new requirement that you must file used self-propelled vehicles in the AES 72 hours prior to export, no matter the value or country of ultimate destination (including Canada). This requirement went into effect April 5, 2014.

Note: U.S. Customs and Border Protection (CBP) considers a vehicle to be “used” if the legal title of the vehicle is transferred by the manufacturer, distributor or dealership to the purchaser of the vehicle.

Ok… So what am I required to do?

U.S. Citizens, U.S. Residents or U.S. Companies

If you are a U.S. resident or U.S. company exporting a used self-propelled vehicle to Canada, you have TWO filing options:

Option 1*

  1. Obtain an Employee Identification Number (EIN) or DUNS number
  2. Register for AESDirect (if you do not have your own AES software)
  3. File export information on your vehicle
  4. Receive your Internal Transaction Number (ITN)

Option 2*

  1. Obtain an Employee Identification Number (EIN) or DUNS number
  2. Select and authorize a U.S. agent (i.e. Freight Forwarder, Broker, etc.) to file export information to the AES on your behalf
  3. Obtain the ITN from the authorized agent

*For vehicle shipments, be sure to submit your export information to the AES and provide CBP with your ITN 72 hours prior to export.

Non U.S. Residents or Foreign Companies ONLY

Foreign persons visiting the U.S. cannot register to file through AES or AESDirect. Therefore, non-U.S. residents must:

  1. Select and authorize a U.S. agent (i.e. Freight Forwarder, Broker, etc.) to file export information to the AES on your behalf
  2. Provide the U.S. agent with your foreign passport number (instead of an EIN) and other mandatory data elements
  3. Obtain the ITN from the authorized agent

To find a U.S. agent or freight forwarder, simply use an internet search engine to locate one.

If you have questions regarding the new requirement, please contact the Regulations, Outreach, and Education Branch at 1-800-549-0595, option #3 or e-mail ftdregs@census.gov.

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33 Responses to Exporting Vehicles to Canada

  1. James Sull says:

    New regulation requires we obtain EIN and fle AESDIRECT. My sole purpose of having to obtain an EIN is to take my car with me to Canada when I move, I am not in business of any sort. And when you apply for EIN, some of the business related questions are not applicable to me. Does anyone have experience with this new regulation who can help me? One more thing, I hope there are no tax complication for obtaining EIN because this one transaction of taking my car to Canada with me when I move is the only transaction I’ll have. Thanks

  2. Global Reach Sean says:

    @James Sull
    Step by step instructions on how to obtain an EIN can be found on our website at http://www.census.gov/foreign-trade/regulations/. When applying you would list yourself as a sole proprietorship. The IRS is aware that EINs are used for AES filings and obtaining one will not impact your tax status.

  3. jack says:

    I live in Canada, a family member in NJ is gifting me a 2004 car.
    the Buffalo Vinny office said
    -file AES and obtain an ITN
    being Canadian, can I do this, or does my brother in law, being American.

    • Global Reach Daniel says:

      @Jack,
      As a Canadian, you must authorized a US agent (e.g. US resident, US citizen or freight forwarder) to file export information in the AES on your behalf. Since your brother-in-law is a US citizen, he can file on your behalf but you must provide him with written authorization.

  4. Curious George says:

    If you’re moving to Canada and plan on driving your vehicle there, is this still considered an export even though the car is not being sold and the title is not being transfered?

    Are used vehicles no longer eligible for the low value exemption since the regulations requires it to be filed in AES regardless of value?

    • josefina.hicho says:

      @ Curious George,
      Yes, even though your car is not being sold and the title is not being transferred the car must be filed. All exports of Used Self Propelled vehicles REGARDLESS of value must be filed in the AES.

  5. Rod says:

    Hi, I am a US citizen moving to Canada and will be exporting/importing our 2 personal vehicles with us, I understand I need to hve an ITN number to export the cars. I do own a production company, and the company has an EIN and DUNS number but those numbers are associated with the company and not a personal EIN number. For the purpose of exporting my vehicals can I use those numbers even though the company does not own the cars?
    Thanks
    Rod

    • josefina.hicho says:

      @Rod,
      If the company is not the USPPI, meaning the owner of the car, you can not use their EIN to file in the AES.
      You can find step by step instructions on how to obtain an EIN on our website at http://www.census.gov/foreign-trade/regulations/.
      When applying you would list yourself as a sole proprietorship. The IRS is aware that EINs are used for AES filings and obtaining one will not impact your tax status.

  6. Rob D says:

    Hello, Hope you can help me. I am Canadian living in Canada. We own a home in the USA as well. In 2002 we purchased a new SUV. In 2011 we built a home in S.C. and exported our SUV from Canada into the USA where it was registered and tagged. We would now like to bring the SUV back to Canada for our son to drive. The ownership/registration has always remained in my name. I will be driving the vehicle back to Canada myself. Other then providing Canadian Customs the correct documentation is there anything else I need/have to do when I leave the USA and drive across the border. If so please advise the business hours of the Lewiston or Peace Bridge offices where I plan to cross.
    Regards
    Rob

  7. Amy Gabriel says:

    To whom it may concern,

    I am a U.S. Citizen currently working in Canada. I am purchasing a new vehicle and will need to take it to Canada. It will also be leased in the U.S. I have the permission letter to take it to Canada, Bill of sale, and VIN number.

    I do not understand the AES direct website to get an EEI number. I am not a business or a auto company that exports often. I am an individual importing a vehicle. I should not need to take an exam to sign up for an account to export my car. I need proper explanation of how an individual exports a car to import it into Canada.

    Sincerely,

    Amy B Gabriel

  8. Osvaldo says:

    Hi we are US Customs Brokers in Brownsville, Tx I need to know if we can issue a SED for Canadian vehicles in order to export to Mexico

    greetings.

  9. Global Reach Shannon says:

    @ Amy Gabriel
    Great question! The Foreign Trade Regulations (FTR) were revised in March 2014,and as of October 3, 2014 the new rules requires exports of used-self propelled vehicles to be filed in the Automated Export System (AES) regardless of value or country of ultimate destination. As a U.S. citizen, you have two options to export your vehicle.

    The first is to obtain an EIN from http://www.irs.gov, you will apply as a “Sole Proprietor.” Once you have the EIN, then you will create a free account with AES at aesdirect.census.gov, after completing a brief certification quiz. Once you gain access to the AES, you can file the shipment information about the vehicle and generate an Internal Transaction Number (ITN). This ITN must be provided to the Customs and Border Protection port of export 72 hours prior to export.

    The second option is to have a U.S. authorized agent file on your behalf. The authorized agent will need information about the vehicle (VIN and title information), the U.S. port where it will be crossing into Canada, address of where the vehicle is coming from and where it is going to. Once the authorized agent files this information they will receive the ITN.

  10. Cornelius says:

    hi I bought me a 2005 Honda odyssey and I am a Canadian how can I import that car to Canada ??

  11. Mike says:

    I am a Canadian wanting to purchase a vehicle from an American through a personal transaction. My wife has an American company and I am able to create an AES account using the business number. As the administrator of the account will I then be permitted to submit an EEI on behalf of the U.S. seller?
    I have asked the seller to create an AES account but they believe it is too complicated.

  12. Global Reach Shannon says:

    @Dan & Cornelius, ​As of October 3, 2014, all shipments of used self-propelled vehicles must be filed in the Automated Export System (AES). As a Canadian citizen, you will need to authorize a U.S. agent to file in the AES on your behalf. Once your agent has submitted the necessary Electronic Export Information in the AES you will receive an Internal Transaction Number (ITN) verifying the submission. This ITN, as well as the vehicle’s Title and VIN, must be provided to the U.S. Customs and Border Protection Port of Export 72 hours priors to exportation.

  13. Global Reach Shannon says:

    @Mike, ​​As of October 3, 2014, all shipments of used self-propelled vehicles must be filed in the Automated Export System (AES). As a Canadian citizen, you will need to authorize a U.S. agent to file in the AES on your behalf. The American company that your wife owns can be the authorized agent in this case. The American company will serve as the “Freight Forwarder” when filing in the Automated Export System. If you will be in the U.S. at the time the vehicle is purchased or obtained for export, you will be the U.S. Principal Party in Interest (USPPI) and your foreign passport number will be listed in the “USPPI ID” field of AES.​

  14. Frank says:

    i would like to know the reason why a change was made as this make it much hard for any one looking to buy older car or truck i was looking for a 1963 pick up truck but now i question if i wand to have to deal with more and more paper work , get more persons working on my behalf. what was wrong with the old way of given 72 hrs before bring a car home to canada

    • Global Reach Shannon says:

      ​@Frank
      The reason for the change in the regulations surrounding used self-propelled vehicles to Canada arose from discussions between Customs and Border Protection (CBP) and the International Trade Management Division (ITMD) here at the Census Bureau. The goal is to decrease the number of stolen vehicles crossing the border by giving CBP the opportunity to inspect vehicles prior to exportation. Please feel free to contact the Trade Regulations Branch at ftdregs@census.gov or 1-800-549-0595, option 3, for further information.

  15. Ali says:

    My Canadian company import salvage vehicles from USA. Can I file with AESDirect after obtaining the EIN.

    Thanks

    • Global Reach Shannon says:

      @Ali: For the filing of used self-propelled vehicles to Canada​, the party that files in AESDirect must be in the United States. In order to obtain an EIN, the party must be a U.S. citizen or permanent resident of the U.S. Please feel free to contact us with any further questions.

  16. Amit Mehta says:

    Dear Global Reach,

    I am Indian Citizen currently in USA on H1B VISA since last 7 years and now planning to move to Canada in about 2 months and need to take my recently purchased vehicle in Canada where i will be there for 15 months, will also have to register the CAR in Ontario as i will be resident of Ontario so have to register in 30 days moving there and then will be coming back to USA after 15 months in CANADA, I would like to know if i can apply for EIN on IRS website my self as i have SSN and everything which is require for TAX but i am not Green Card holder or Citizen.

    Will IRS deny my application for EIN if i file it over their online tool and the only option for me to talk to US Brokers to get the ITN generated at their end behalf of me ? ?

  17. Donna says:

    We are Canadian and we have an ITIN with the IRS are we able to register with the AES direct with that number so we can register to bring our antique car that we have registered in Florida. (we own a home in Florida)

  18. Global Reach Shannon says:

    @Amit Mehta & @Donna: To register with AESDirect, you must be a U.S. citizen or permanent resident. If you have permanent resident status, you will need to obtain an EIN (Employer Identification Number) from the IRS.

  19. Fred says:

    On Oct 19th, Rod wrote ” I do own a production company, and the company has an EIN and DUNS number but those numbers are associated with the company and not a personal EIN number. For the purpose of exporting my vehicle can I use those numbers even though the company does not own the cars?

    On Dec 4th, Mike wrote, ” I am a Canadian wanting to purchase a vehicle from an American through a personal transaction. My wife has an American company and I am able to create an AES account using the business number. As the administrator of the account will I then be permitted to submit an EEI on behalf of the U.S. seller? ”

    josefina.hicho responded on October 23, 2014 that, “If the company is not the USPPI, meaning the owner of the car, you can not use their EIN to file in the AES.”

    Global Reach Shannon said on December 11, 2014 that ” ….. The American company that your wife owns can be the authorized agent in this case. The American company will serve as the “Freight Forwarder” when filing in the Automated Export System. If you will be in the U.S. at the time the vehicle is purchased or obtained for export, you will be the U.S. Principal Party in Interest (USPPI) and your foreign passport number will be listed in the “USPPI ID” field of AES.​”

    Who’s correct?

    • Global Reach Shannon says:

      @Fred: Both responses that you are referencing are correct. One is talking about the USPPI’s ID, while the other is talking about the ID of the party doing to the filing in AES. An EIN has to be used to create an AES account. Once the AES account is created, the AES filer will submit information regarding the USPPI.​

  20. Neil Dennison says:

    Good Afternoon Global Reach

    My question is in regards to temporary vehicle exports.

    Is a new vehicle being exported from the U.S. into Canada for demonstration purposes required to be filed through AES? In other words, do the AES requirements apply in this case?

    The exporter is a dealer of the vehicle and is only entering Canada for demonstration and will return back to the U.S.

    Thank you

    • Global Reach Shannon says:

      @Neil: The FTR exemption 30.37(q) for goods that are exported from and returned to the United States in less than one year form the date of export will apply, if the vehicle is entering Canada as a temporary export for demonstration purposes. The CBP regulations, 19 CFR 192.1, do not consider temporary exports as falling under the requirement to file used self-propelled vehicles as the goods will not enter the commerce of a foreign country.

  21. Emile Campsall says:

    I am a snow bird in New Mexico and asking the procedures if I purchased a motor home
    in USA to be able to enter it into Canada. I live in North Bay Ontario Canada.

    • Global Reach Shannon says:

      @Emile: If you are a U.S. citizen or permanent resident you can file your vehicle on your own through AESDirect. To register with AESDirect, you must be a U.S. citizen or permanent resident. If you have permanent resident status, you will need to obtain an EIN (Employer Identification Number) from the IRS.​ You may also choose to select an authorized agent here in the U.S. to file on your behalf. Once your agent has submitted the necessary Electronic Export Information in the AES you will receive an Internal Transaction Number (ITN) verifying the submission. This ITN, as well as the vehicle’s Title and VIN, must be provided to the U.S. Customs and Border Protection Port of Export 72 hours priors to exportation.

  22. Sabrina says:

    Hello,

    I have a really confusing situation. Was living in the US on a TN visa where I purchased my car. Came home in December for the holidays and quit my job. I know the vehicle has to be in the US for 72 hours before it is exported. Once I bring my vehicle back the officer told me I can then start my export paperwork.

    Do I need a broker to file on my behalf for AES or can I do it myself since I was on a TN VIsa living there? And if I can’t do it myself how much does a customs broker cost?

    Any guidance is helpful, the officer on the phone said she would not help me until the vehicle is in the US.

    • Global Reach Shannon says:

      @Sabrina: For the filing of used self-propelled vehicles to Canada, the party that files in AESDirect must be in the United States, and be a U.S. citizen or permanent U.S. resident. If you are not a U.S. citizen or permanent resident, you need to authorize a US agent to file on your behalf. The cost varies from agent to agent and I suggest you search on the internet for brokers or freight forwarders in your area. Please feel free to contact us at 800-549-0595, Option 3 if you have further questions.

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