How to Report the Commodity Quantity in AES

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By: Eric Gauthier

One of the most common questions received on the Foreign Trade Division Call Center is what quantity should be reported in the Electronic Export Information (EEI). Examples of the questions we receive include:

  • “Do I need to complete all of the “1st Quantity,” “2nd Quantity,” “Units for 1st Quantity,” and “Units for 2nd Quantity” fields? Or which specific fields?”
  • “Should I select kilograms, number, dozens, or meters?”
  • “My commercial documents show “pieces” or “units,” but another unit of measure is showing up on the screen. Should I change it to agree with my invoice?”
  • “I don’t understand this. I will just use “X No Unit Required” to finish this faster!”

Using AESDirect or AESPcLink allows you to know the correct choices!

After you enter a valid Schedule B or Harmonized Tariff Schedule (HTS) code on the Commodity Line screen, the application will automatically populate the “Units for 1st Quantity” field and, if required, the “Units for 2nd Quantity” field. Each Schedule B/HTS code has an associated unit of measure(s).

For example:

As shown in Figure 1 below, the Schedule B commodity code 0808200000 (Pears and Quinces, Fresh) requires the “Units for 1st Quantity” to be reported as “kilograms” (KG). Once you enter the commodity code and press “Enter” on your keyboard, you can notice that the “Units for 1st Quantity” field appears as “Kilograms,” while the “Units for 2nd Quantity” field remains “None Selected.”

Unit of Measure Blog  Figure 1: The Schedule B for “Pears and Quinces, Fresh” and the populated “Unit for 1st Quantity” field.

Even though you just entered the net weight in kilograms for the “1st Quantity” field, you still need to complete the “Gross Weight” data field, which appears later on the screen.

[Note: Some Schedule B or HTS commodity codes require both 1st and 2nd Quantity, based on the commodity code’s requirements. If your commodity code requires it, you must enter both quantities (with the required unit of quantity). Do not report 2nd Quantity if it’s not required. Failure to follow these requirements will cause your EEI transmission to fail.]

In some instances, your commercial invoice or other shipping documents may show different units of measure than the units required by the commodity codes. If you try to change the “Units for 1st/2nd Quantity” fields from the ones provided by the system, the information will not be accepted. You must keep the unit of measure as indicated by the system.

If you have further questions regarding the Commodity screen in the AESDirect or AESPcLink, you can speak with an at 800-549-0595, Menu Option 1.

If you need assistance with commodity classification, please call 800-549-0595 and choose Menu Option 2 for the Commodity Analysis Branch.

 

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6 Responses to How to Report the Commodity Quantity in AES

  1. Holly says:

    I have a question regarding the DDTC unit of measure. On some licenses we enter ’1 lot’ as the quantity, but we ship piece parts until the value is exhausted or the license expires; we do not ship the whole lot at one time. On the DDTC unit of measure field in AES should we enter ‘lot’? I worry that this will fulfill the quantity of the license when there is still plenty of value. Entering ‘pieces’ would be better from an auditing standpoint, as it would verify the exact number shipped and would not fulfill the license. This does not prepopulate in AES; and I completely understand the schedule B unit of measure fields that prepopulate. This is for the DDTC unit of measure field only, required when shipping on a license.
    Thank you

    • Global Reach - Eric says:

      @Holly – Thanks for your question.

      The DDTC Unit of Measure is the unit of measure for the commodity to be exported, as stated on the license or other export authorization. The unit of measure to use should be indicated on the license documentation. The exception to this is when the unit of measure is the article itself (i.e. engines, rifles). For those cases, you can select an appropriate Unit of Measure code (i.e. Items, Pieces, ect.). Since the unit of measure is based on the license or item, AES doesn’t automatically prepopulate this field. For AES purposes, the remaining balance on your license will be based on the value you report for the licensed commodities.

      If you need further clarification on how to select the correct code, you can contact DDTC at 202-663-2838. If there’s another way I could help, please let me know!

  2. Holly says:

    Thank you for your response, I guess my question really lays within this statement: “For AES purposes, the remaining balance on your license will be based on the value you report for the licensed commodities.” If the license value is one lot but we are shipping only piece parts but enter one lot into AES, will this exhaust our license?

    • Global Reach - Eric says:

      @Holly – When you report the license information, the AES mainframe deducts the value reported from the remaining balance on the license. For AES purposes, the license is decremented based only on the value you report. The quantity you report will not affect the remaining value on the license on AES, but State Department/DDTC may have other options outside of AES to keep track of the quantity reported.

      If you are still not sure of what would be the correct DDTC Unit of Measure to report or how State Department keeps track of the quantity reported, you may contact the staff that originally issued the license or their D-Trade team at (202) 663-2838.

  3. Debra says:

    When the quantity ask for “number”, does that mean the number of boxes being shipped or is that the actual number of pieces with in the box(es).

    • Global Reach - Eric says:

      Debra,

      If asked for number, you would need to report the number of items/pieces within the boxes. If you need more details, please let us know!

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